Privacy Policy

Effective date: 1 January 2026

ICO Registration Number: ZA192687

This Privacy Policy explains how Taty Day Care Ltd trading as The T-House Nursery ("we", "us","our") collects, uses, stores and protects personal data. We process personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are
Data Controller: Taty Day Care Ltd (trading as The T-House Nursery)
Registered Provider / Director: Tatiana Jackson
Website: https://www.t-house.uk
Contact email: info@t-house.uk

2. Information We Collect
We collect only personal data that is necessary for delivering safe, high-quality childcare and operating our nursery.

 

Children
 Name, date of birth, address
 Attendance records and session details
 Health, allergy, dietary and medication information
 Learning journals, observations and development records
 Safeguarding and welfare records where applicable
 Photographs and videos (with written parental consent)

Parents / Carers
 Names, addresses, telephone numbers and email addresses
 Emergency contact details and authorised collection information
 Billing, funding and payment records
 Communication preferences

Staff, Volunteers & Applicants
 Recruitment information, references, right to work checks

 Qualifications, training records and (where required) DBS details
 Employment records, payroll information and performance/training notes
 Health declarations where required for the role

Website Users
 Enquiry form submissions and messages you send to us
 IP address and basic usage data via cookies/analytics (where enabled)

3. Why We Use Personal Data
 To provide childcare services and early education
 To safeguard children and promote welfare
 To communicate with parents/carers about care, learning and wellbeing
 To administer bookings, attendance, billing and funded places
 To meet legal and regulatory requirements (including EYFS and Ofsted)
 To recruit, employ and support staff

4. Lawful Basis for Processing
We process personal data under one or more lawful bases, including: contract (to provide childcare services), legal obligation (e.g. safeguarding and regulatory duties), vital interests (where urgent health/safety applies), and consent (e.g. photography and marketing communications).

5. Sharing Information
We may share personal data where lawful and necessary, including with:
 Local Authority services and statutory safeguarding agencies
 Ofsted and other regulators
 Health professionals supporting a child (where appropriate)
 Service providers that support nursery operations (e.g. payroll, IT)
We do not sell personal data.

6. Data Security
 Password-protected digital systems and role-based access controls
 Locked storage for paper records
 Staff training and clear confidentiality expectations
Any personal data breach will be managed and reported in line with ICO requirements, including reporting to the ICO within 72 hours where required.

7. Data Retention

We keep personal data only for as long as necessary. Typical retention periods include:
 Child records: until the child is 25 years old
 Accident/incident records: 21 years
 Financial records: 7 years
 Staff records: 6 years after employment ends

8. Cookies and Website Tracking
Our website uses essential and analytical cookies to help us understand site usage and improve user experience. You can manage cookie preferences through your browser settings.

9. Your Rights
You have rights under UK GDPR, including the right to access your data, request correction, request erasure (where lawful), restrict or object to processing, and withdraw consent where processing is based on consent.

To exercise your rights, contact: info@t-house.uk

10. Photography & Social Media
We only use images or videos of children with written parental consent and for agreed purposes. You can change your preferences at any time by contacting us.

11. Complaints
If you are unhappy with how we handle your data, please contact us first at info@t- house.uk. You can also complain to the Information Commissioner’s Office (ICO) via their
website or telephone line.

12. Policy Review
This policy is reviewed annually and whenever there are material changes to our practices or legal requirements.